Service Squad Planning Guide
Middle School Service Squad
Teacher Celebrations Blueprint
Phase 1 Vision & Goals
Project Name:
Squad / Team Name:
Team Member Names:
Date:
Advisory / Period:
Step 1: Spot a teacher need or concern
1. What issue or needs do Dade teachers need help with?
2. Who directly benefits?
3. Why is this cause important to our team?
Step 2: How will we help?
General Ideas:
Our Squad's Desired Outcome:
Primary Number Goal (e.g., 200 cans, 40 care kits)
People Involved (e.g., 25 student volunteers)
Target Launch Date (Day and time of event)
Step 3: Teacher approval
Event Location / Venue:
Specific teacher (if applicable):
Teacher / Advisor Sponsor:
Project Status:
Approved Revise
Advisor Signature & Date:
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Team Operations
Squad Role Cards & Crew Roster
Phase 2 Roles & Teams
Every great project succeeds because each team member has clear responsibilities. Read the role cards below, then assign positions on the squad roster.
Role 1
Project Lead & Coordinator
Keeps the big picture in focus. Ensures everyone knows their task and deadlines are met on time.
- Leads team check-in meetings
- Maintains communication with advisor
- Tracks master project checklist
Superpower: Keeping the team organized & motivated
Role 2
Logistics & Schedule Master
Maps out the physical space, table setups, timing details, and the minute-by-minute event schedule.
- Creates setup diagram and flow plan
- Tracks day-of time breakdown
- Directs cleanup and venue restoration
Superpower: Attention to detail & smooth execution
Role 3
Outreach & Communications
Spreads the word! Designs posters, writes announcements, sends reminders, and invites volunteers.
- Designs flyers, posters, or digital slides
- Writes school morning broadcast script
- Takes photos during the event
Superpower: Creative storytelling & buzz building
Role 4
Supply & Safety Guardian
Gathers required materials, manages donation boxes, monitors safety rules, and tracks supplies.
- Inventories all required materials
- Keeps first-aid/safety essentials ready
- Labels bins and tracks donation totals
Superpower: Resourcefulness & caring for teammates
Official Squad Roster & Contact Directory
Assign 1-2 students per role
| Squad Role | Assigned Student(s) | Contact (Email / Room) | Primary Week-1 Task |
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| 3. Outreach Lead |
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| 4. Supply & Safety |
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Squad Pact: We promise to listen with respect, step up when a teammate needs a hand, and communicate early if we are stuck!
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Preparation Track
Master Timeline & Supply Tracker
Phase 3 Action & Gear
Work backward from event day! Plan when tasks must be completed and track every supply item needed.
Countdown Planning Milestones
3 WEEKS OUT Big picture locked
• Get adult approval • Confirm location • Assign roles • Submit supply wish list
Target Date:
2 WEEKS OUT Public outreach
• Hang posters • Morning announcements live • Send volunteer sign-up sheet
Target Date:
1 WEEK OUT Supply check
• Count collected supplies • Confirm adult volunteers • Create day-of signs
Target Date:
DAY BEFORE Final readiness
• Pack gear bins • Print sign-in sheets • Quick 10-min squad huddle
Target Date:
Supply & Equipment Log
Do not purchase before checking free/school sources!
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Emergency & Day-Of Key Contacts
School Office / Nurse
Advisor Cell Phone
Partner Org Contact
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Mission Execution & Wrap-Up
Event-Day Action & Impact Review
Phase 4 Action & Impact
Follow the 3-step checklist during your event, then huddle with your squad to celebrate and evaluate your impact!
Event-Day 3-Stage Action Checklist
A SETUP (45m Before)
Tables & chairs arranged
Directional signs posted
Volunteer sign-in & pens ready
Quick 3-min squad huddle
B SHOWTIME (During)
Greet guests with a smile
Track donations / items live
Snap 5-10 action photos
Keep walkways clean & safe
C TEARDOWN (After)
Pack all leftover items securely
Trash and recycling emptied
Return borrowed school items
Thank advisor & helpers
Post-Event Impact Debrief & Review
Celebrate your success!
Items / Goods Collected
People / Pets Helped
Total Volunteer Hours
1. Biggest Squad Win: What moment or accomplishment made your team proudest?
2. Problem Solved: What unexpected challenge happened, and how did your squad adapt?
3. Future Advice: What is the #1 tip you would give next year's squad doing a service project?
You made a real difference in your community. Fantastic teamwork!
Service Hours Verified: [ ]
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