Service Squad Planning Guide
Middle School Service Squad
Community Changemakers Blueprint
Phase 1 Vision & Goals
Project Name:
Squad / Team Name:
Team Member Names:
Date:
Advisory / Period:
Step 1: Spot the Community Need
1. What issue or challenge in our school or town do we want to help fix?
2. Who directly benefits? (e.g. food pantry, rescue pets, elders)
3. Why is this cause important to our team?
Step 2: Define Our Measurable Target
Formula: We will [take this action] so that [positive change happens] by [specific date].
Our Squad's Official Goal Statement:
Primary Number Goal (e.g., 200 cans, 40 care kits)
People Involved (e.g., 25 student volunteers)
Target Launch Date (Day and time of event)
Step 3: Venue, Partner & Advisor Approval
Event Location / Venue:
Community Partner / Org (if applicable):
Teacher / Advisor Sponsor:
Project Status:
Approved Revise
Advisor Signature & Date:
Service Squad Event Planning Guide • Middle School Edition Page 1 of 4
Team Operations
Squad Role Cards & Crew Roster
Phase 2 Roles & Teams
Every great project succeeds because each team member has clear responsibilities. Read the role cards below, then assign positions on the squad roster.
Role 1
Project Lead & Coordinator
Keeps the big picture in focus. Ensures everyone knows their task and deadlines are met on time.
- Leads team check-in meetings
- Maintains communication with advisor
- Tracks master project checklist
Superpower: Keeping the team organized & motivated
Role 2
Logistics & Schedule Master
Maps out the physical space, table setups, timing details, and the minute-by-minute event schedule.
- Creates setup diagram and flow plan
- Tracks day-of time breakdown
- Directs cleanup and venue restoration
Superpower: Attention to detail & smooth execution
Role 3
Outreach & Communications
Spreads the word! Designs posters, writes announcements, sends reminders, and invites volunteers.
- Designs flyers, posters, or digital slides
- Writes school morning broadcast script
- Takes photos during the event
Superpower: Creative storytelling & buzz building
Role 4
Supply & Safety Guardian
Gathers required materials, manages donation boxes, monitors safety rules, and tracks supplies.
- Inventories all required materials
- Keeps first-aid/safety essentials ready
- Labels bins and tracks donation totals
Superpower: Resourcefulness & caring for teammates
Official Squad Roster & Contact Directory
Assign 1-2 students per role
| Squad Role | Assigned Student(s) | Contact (Email / Room) | Primary Week-1 Task |
|---|
| 1. Project Lead | | | |
| | | |
|
|
| 2. Logistics Master |
|
|
|
| 3. Outreach Lead |
|
|
|
| 4. Supply & Safety |
|
|
|
Squad Pact: We promise to listen with respect, step up when a teammate needs a hand, and communicate early if we are stuck!
Service Squad Event Planning Guide • Middle School Edition Page 2 of 4
Preparation Track
Master Timeline & Supply Tracker
Phase 3 Action & Gear
Work backward from event day! Plan when tasks must be completed and track every supply item needed.
Countdown Planning Milestones
3 WEEKS OUT Big picture locked
• Get adult approval • Confirm location • Assign roles • Submit supply wish list
Target Date:
2 WEEKS OUT Public outreach
• Hang posters • Morning announcements live • Send volunteer sign-up sheet
Target Date:
1 WEEK OUT Supply check
• Count collected supplies • Confirm adult volunteers • Create day-of signs
Target Date:
DAY BEFORE Final readiness
• Pack gear bins • Print sign-in sheets • Quick 10-min squad huddle
Target Date:
Supply & Equipment Log
Do not purchase before checking free/school sources!
| Item / Material Description | Quantity | Source (Borrowed / Donated) | Ready? [ ✓ ] |
|---|
| | | |
| | | |
|
| |
|
|
|
| |
|
|
|
| |
|
|
|
| |
|
|
|
| |
Emergency & Day-Of Key Contacts
School Office / Nurse
Advisor Cell Phone
Partner Org Contact
Service Squad Event Planning Guide • Middle School Edition Page 3 of 4
Mission Execution & Wrap-Up
Event-Day Action & Impact Review
Phase 4 Action & Impact
Follow the 3-step checklist during your event, then huddle with your squad to celebrate and evaluate your impact!
Event-Day 3-Stage Action Checklist
A SETUP (45m Before)
Tables & chairs arranged
Directional signs posted
Volunteer sign-in & pens ready
Quick 3-min squad huddle
B SHOWTIME (During)
Greet guests with a smile
Track donations / items live
Snap 5-10 action photos
Keep walkways clean & safe
C TEARDOWN (After)
Pack all leftover items securely
Trash and recycling emptied
Return borrowed school items
Thank advisor & helpers
Post-Event Impact Debrief & Review
Celebrate your success!
Items / Goods Collected
People / Pets Helped
Total Volunteer Hours
1. Biggest Squad Win: What moment or accomplishment made your team proudest?
2. Problem Solved: What unexpected challenge happened, and how did your squad adapt?
3. Future Advice: What is the #1 tip you would give next year's squad doing a service project?
You made a real difference in your community. Fantastic teamwork!
Service Hours Verified: [ ]
Service Squad Event Planning Guide • Middle School Edition Page 4 of 4
