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Cohort Onboarding

Onboarding materials for Cohort 14, including a student passport for pre-orientation tracking and an expectations guide to establish program standards.

YPYovanna Plummer

Cohort Passport Worksheet

COHORT 14 PRE-ORIENTATION STUDENT PASSPORT

August 24, 2026 Academic Block: 10:00 a.m. - 12:00 p.m. Complete one passport for each student

1. Student Information

Legal name:

Preferred name:

Date of birth:

Phone:

Gmail after setup:

Pronouns (optional):

Program track: Pre-HSE HSE

Staff initials:

2. Academic Goals & Program Expectations led by Ms. Yovanna, Director of Education

My main reason for earning my GED is:

After earning my GED, I want to:

The biggest obstacle I may need help with is:

I understand that regular attendance and active participation are expected.

I will check Gmail and program messages regularly for updates.

I understand that assessments help staff plan instruction & determine readiness.

I will communicate transparently with staff when I need support.

I will show mutual respect to classmates, staff, and instructors at all times.

I have verified that my emergency contact details are correct.

3. Gmail Setup & Phone Connection led by Ms. Mosley, Support Skills Instructor

Task	Ready / Complete	Completed Today
Gmail Account
Working Gmail account

|

Created or recovered today

| | Gmail on Phone |

Signed in on phone app

|

Connected today

| | Recovery Phone |

Recovery phone added

|

Verified with SMS code

|

Advance & Earn - Cohort 14 Pre-Orientation Student Passport Page 1 of 2

Student Passport - Document Readiness

Student name:

Staff initials:

4. Testing Identification & Document Readiness

Area	Status	Notes / Missing Information
Photo Identification
Ready / Valid (not expired, physical ID)

Has ID, not present

Needs replacement / new ID

|

ID Type:

Expiration:

| | Name and DOB match |

Confirmed match across records

Discrepancy detected

Needs review

|

Issue details:

| | Transcript / School Records Ms. Yovanna |

Has physical records

Can request records from last school

Needs staff help / Unknown

|

Last School:

Next Step:

| | IEP / 504 / Prior Accommodations Ms. Yovanna |

None reported / needed

IEP / 504 history (prior support)

Prior accommodations / Unsure

|

Prior Support:

Records? Yes No

| | Vision / Glasses |

No concerns

Wears glasses / contacts

Glasses unavailable / Referral requested

|

Concern:

Follow-up:

|

Brief Closeout Before Lunch

One question or support need I want staff to follow up on:

Paper diagnostic completed & returned

Student expectations agreement signed

Gmail setup completed with Ms. Mosley

Passport complete & ready for lunch!

Advance & Earn - Cohort 14 Pre-Orientation Student Passport Page 2 of 2

Cohort Expectations Guide

COHORT 14 STUDENT GUIDE AND EXPECTATIONS

ADVANCE & EARN | ACADEMIC SUCCESS, COMMUNICATION, AND READINESS AGREEMENT

Student name:

Track: Pre-HSE HSE

1. Our Mission

Cohort 14 is a highly focused 20-week academic program. Our shared goal is to utilize every instructional hour to help you build core academic skills, demonstrate testing readiness, earn your high school equivalency diploma, and transition successfully toward college, professional training, or meaningful employment. Every single hour matters.

2. Your Academic Team for the 20-Week Cohort

Y

Ms. Yovanna Director of Education

Leads the 20-week academic program, sets goals, monitors progress, coordinates assessments, and supports transcript or IEP/504 accommodation needs.

Y

Ms. Yasmine RLA / Social Studies Instructor

Provides RLA and Social Studies instruction, strengthens critical reading, essay writing, source analysis, and closely monitors subject readiness.

C

Ms. Carmela Math / Science Instructor

Provides Math and Science instruction, strengthens quantitative logic and scientific reasoning skills, and guides test preparation.

M

Ms. Mosley Support Skills / Workforce Readiness

Instructs on study habits, organization, digital literacy, and workplace readiness including resume building, mock interviews, and career paths.

3. Attendance & Readiness

•

Maintain at least 75% attendance across required days. Falling below triggers review and affects enrollment.

•

Arrive on time for the 9:30 a.m. start. Return promptly from lunch. Stay through final afternoon blocks.

•

Notify staff immediately when absence or delay is absolutely unavoidable.

•

Bring required materials daily and arrive prepared to fully participate.

4. Participation & Testing

•

Complete classwork, diagnostics, assessments, and tasks honestly and to the best of your ability.

•

Participate actively in discussions and constructively accept feedback from your instructors.

•

The pre-orientation diagnostic is completed on paper. Results are used for lesson planning.

•

Cheating or using unauthorized support during program testing is strictly prohibited.

Advance & Earn - Cohort 14 Student Guide Guide Page 1 of 2

TESTING, COMMUNICATION, & COMMITMENT

REVIEW THESE EXPECTATIONS BEFORE SIGNING THE ACKNOWLEDGMENT AT THE BOTTOM

5. Gmail & Program Communication

•

Maintain a working Gmail account connected to your mobile device; check it daily for program announcements.

•

Respond to staff outreach promptly and notify the program immediately if your phone number or email address changes.

•

Proactively communicate any barriers (transportation, tech, vision, ID issues) that might affect your attendance.

6. GED Testing Readiness

•

You must present a physical, unexpired government-issued photo ID to enter any official GED testing center. Photos, photocopies, or digital versions are strictly rejected.

•

Primary testing takes place at the 116th Street testing partner in Harlem, unless alternate arrangements are confirmed by staff.

•

Double-confirm all scheduled exams: once 48 hours prior and again 24 hours prior. Unconfirmed spots will be canceled.

7. Academic Milestones & Friday Support

•

Progress Tracking: Baseline, mid-point, and final TABE examinations determine growth and actual exam readiness.

•

Fridays are NOT general make-up days. They are leveraged strictly for official testing, intense remediation, targeted tutoring, ID assistance, or disability accommodations review.

8. Pre-HSE to HSE Promotion

•

Promotion is based on progress and is not automatic. Standard criteria include a final TABE Reading Scale Score of 536+, consistent attendance above 75%, active tutoring engagement, and satisfactory effort in all subject classes.

9. Student Acknowledgment & Commitment

By signing below, I confirm that I have thoroughly reviewed the Cohort 14 expectations, guide, testing-readiness standards, and general requirements. I understand that my regular attendance, active communication, earnest effort, and assessment follow-through are mandatory for my placement and continuing success in this program.

Student Signature:

Date:

Director of Education:

Date:

Advance & Earn - Cohort 14 Student Guide Guide Page 1 of 2

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