A comprehensive suite of resources for high school special education teachers to manage their caseload, internalize IEPs, and establish strong family and co-teaching partnerships during the first month of school.
03 What is our preferred way to give/receive feedback to each other?
04 How will we specifically scaffold for our ELL/SpEd students in this unit?
Review initial student work samples for ELL supports.
Assess efficacy of current Resource Room groupings.
Cross-check service logs with official attendance.
05
Days 21-30: Full System Check
Month-end Service Log audit & signature collection.
5-minute sync with co-teacher on 30-day student goals.
Iterate on classroom zones based on student flow.
Organize caseload master binder for Quarter 1.
Post-Launch Reflection
Compliance Check Complete
Baseline Data Recorded
Family Partnership Established
Analyze 5 ELL WIDA profiles. Prep visual scaffolds for ICT.
Finalize master Testing Accommodation Registry.
03
Week 3: Outreach & Synergy
Execute 30 positive family outreach touchpoints (Est: 7.5 hrs).
First ICT "Parity Sync": Review roles and grading.
Baseline Check: Start collecting first data points in RR.
Prepare input packets for families for October reviews.
Part II Continued: The Road to Day 30
04
Week 4: The Baseline Dash
Complete 100% of baseline data collection (Est: 5 hrs).
Record first data entry on IEP Goal Tracking sheets.
Audit service logs for all IEP students for weeks 1-4.
Review ELL student performance with language scaffolds.
05
Weeks 5-6: Integration Check
Month-end Service Log finalization & signatures.
Adjust RR groups based on 30 days of data.
Case Conference: 5-min sync with co-teacher on wins.
Archive all Quarter 1 compliance artifacts.
Post-Launch Reflections
ELL Scaffolding Kits: For your 5 ELL students, provide Gen-Ed teachers with a 1-page "Language Anchor" specific to that student's WIDA level (e.g., "Student X needs visual sentence starters").
Part II: The First 30 Days
01
Days 1-5: Execution
Start recording **Service Provision Logs** on Day 1.
Complete remaining **IEP Snapshots** for full caseload.
Complete all 10 **504 Compliance Reviews**.
03
Days 11-15: Connection
Execute 30 positive family outreach touchpoints.
Baseline Check: Start collecting first data points in RR.
End of Pre-Season Milestone
By the morning of Day 1, you should have: 100% rosters verified, all ICT partners aligned on management, and a master accommodation cheatsheet ready in your pocket.
Synergy Discussion Starters
Pet Peeves & Flow
"What classroom behavior bothers you the most? How do we signal to each other when one of us needs to take lead on a management issue?"
Feedback Loop
"How do we want to give each other feedback on lessons? Are we okay with 'live' suggestions during instruction?"
Ownership
"How will we ensure students see us as equal authorities from Day 1? What if a student asks to go to the nurse while one is teaching?"
Fluidity
"For which units do you feel most comfortable taking lead instruction? For which units should I take the lead?"
The Synergy Alignment Talk
Pet Peeves & Authority
"What is your #1 classroom pet peeve? How will we handle it if it happens while the other is teaching?"
Live Feedback
"Are you okay with 'tag-team' teaching (jumping in with a comment)? Or do we wait for a break?"
Dynamic Switching
"For which upcoming units do you feel most/least comfortable leading? Let's rotate lead instruction."
ELL/SpEd Ownership
"How will we ensure the Gen-Ed teacher is also seen as a support for SpEd students, and vice versa?"
The Synergy Alignment Talk
Instructional Comfort Zones
"Which parts of this unit are you most comfortable leading? Where should I take the lead to ensure balance?"
Real-Time Course Correction
"How do we signal to each other if a lesson isn't landing? Are we okay with 'live' interruptions or tags?"
Grading & Parity
"How will we split the grading load this unit to ensure SpEd modifications are meaningful but the volume is shared?"
Emergency Protocols
"Who leads during a behavioral crisis vs. who stays with the whole group? Does this change based on the student involved?"
High School ICT Synergy • Dynamic Parity • Collaborative Success
Testing Accommodation Registry
Instructional Access • Page 3 of 4
Student Name
Extended Time
Small Group
Scribe / Read
Bilingual Gloss
Room / Special Notes
Testing Accommodation Registry
Instructional Access • Page 4 of 4
Student Name
Extended Time
Small Group
Scribe / Read
Bilingual Gloss
Room / Special Notes
Confidential Case Record (FERPA)
Authorized Access Only • Protect Student Privacy
Visual Vocab
Pairing key terms with images (Crucial for ELLs).
ELL & Language Access
Supporting Language Acquisition alongside Content
The "Can-Do" Approach
Language proficiency (WIDA levels 1-6) describes what a student can do in English right now. For our 5 ELL students, please consider these tiered scaffolds:
Levels 1-2: Visual & Verbal
Provide word banks with pictures.
Allow responses in native language (if translator is available).
Use 1-2 step oral directions only.
Levels 3-4: Sentence Frames
Use sentence starters (e.g., "The author's main point is... because...").
Group with a language peer (same L1) for peer-to-peer discussion.
Provide bilingual glossaries for technical content terms.
Level 5+: Academic Fluency
Focus on academic nuances (e.g., metaphors, idioms).
Self-assessment checklists for writing.
The 5-Second Scaffold
If you see an ELL student disengaged, try "Pointing & Prompting". Point to the visual anchor on the wall or on their page and ask a "Point-to" question (e.g., "Where is the evidence?"). This builds confidence before they have to produce complex English sentences.
Teacher Insight Form
Quarterly Data for IEP Meetings & Progress Reports
Student Name
Subject Area
Current Performance & Engagement
Behavior / Habit
Never
Sometimes
Always
Student initiates tasks independently
|
|
| Student uses provided accommodations |
|
|
|
| Student advocates for help when stuck |
|
|
|
Strengths observed in your class
Barriers or challenges currently faced
Specific strategies that worked well
Return to SpEd Office by: ________________
Teacher Signature
Monthly Analysis & Scaffolding Audit
ELL Support Reflection
Scaffolds Most Effective this Month:
Visual Glossaries
Sentence Frames
Native Lang. Sync
Graphic Orgs
Language Acquisition Observations:
Record observations on WIDA-level specific progress here...
Goal 01 Progress Narrative
Overall Performance: Mtg Obj / Progressing / No Progress
Goal 02 Progress Narrative
Overall Performance: Mtg Obj / Progressing / No Progress
