Weekly Grind Schedule Logo Document Weekly Schedule
THE WEEKLY GRIND
March 9 – March 13, 2026
Prep Day
Friday, Mar 6
8:15 – 11:00 AM
Set up espresso maker & stations
Prep cold foam batch
Arrange pastries
Assign preliminary roles
Simulation Routine
1
8:00 – 8:30
Opening & Station Setup
2
8:30 – 9:30
Café Open (Simulation)
3
9:30 – 9:45
Debrief & Cleanup
Today's Specials
Write specials here each morning...
Role Assignments
Role Assigned Member Order Taker Barista 1 Barista 2 Runner Support 1 Support 2 Cleaner
Hygiene
Wash hands regularly
Team
Communicate clearly
Cafe Culture Handbook Logo Document Official Handbook
CLUB CAFÉ
Club Challenge of Orange Park
Welcome to the Team
This handbook is your guide through the Club Café simulation. It explains your responsibilities, workplace expectations, and tips to be successful in your role. This program is a learning experience, not a casual activity. Your participation is a chance to gain confidence, independence, and workplace skills.
About the Program
The simulation is a realistic work environment where you will practice:
Preparing drinks and café items
Taking and fulfilling orders
Providing excellent customer service
Cleaning and maintaining workspaces
Working as a team with staff and members
Schedule
Monday, March 9 – Friday, March 13
Members must arrive NO LATER THAN 8:00 AM.
Punctuality
Arriving late may result in removal from the day's schedule.
Attendance
Missing a shift without notifying staff results in removal for the week.
Club Challenge Staff
Dress Code
Required attire for a safe workplace:
Closed-toe, closed-heel shoes
Comfortable work-ready clothing
Hair secured away from face (if long)
No loose or dangling jewelry
Members who arrive in improper attire may not be allowed to participate.
Expectations
01
Follow instructions from staff and trainers immediately and politely.
02
Treat other members, staff, and visitors with the utmost respect.
03
Stay on task and complete your assigned responsibilities to the best of your ability.
04
Maintain cleanliness and safety at all times for everyone's well-being.
Safety Rules
Keep work areas clean and organized.
Wash hands regularly & follow food safety guidelines.
Report spills or broken equipment immediately.
Stay in your assigned area.
Tips for Success
Arrive on time and ready to work.
Practice good communication with everyone.
Ask questions if you are unsure about a task.
Enjoy the learning experience!
I have read and understand the Club Café Handbook.
Member Signature
Date
Family Orientation Letter branded Document Club Café Simulation
Family Information & Schedule
Dear Families,
We are excited to share that Club Challenge of Orange Park will be hosting a Café Simulation Training Program during our upcoming visit from Vanderbilt University.
Members who signed up will participate in a simulated workplace called Club Café . This program will run Monday, March 9 through Friday, March 13 . The experience allows participants to practice real job skills in a supportive environment while experiencing the expectations of a workplace setting.
The members participating have already completed our previous coffee class training and recently went through a skills review to prepare for this opportunity. They have worked hard during the sessions they attended and confirmed with staff that they would like to participate in this experience.
Member Responsibilities
Drink preparation & café prep
Taking orders
Customer service
Service during café hours
Cleaning & organization
End-of-shift cleanup
Workplace Expectations
• Members must arrive NO LATER THAN 8:00 AM .
• Arrival after 8:00 AM results in removal from the day's schedule.
• A "no call, no show" results in removal for the rest of the week .
Required Shift Attire
• Closed-toe, closed-heel shoes
• Comfortable clothing for working
• Hair secured away from face (if long)
• No loose or dangling jewelry
We are proud of the effort members have put in so far. Thank you for supporting your club member as they participate in this exciting opportunity.
Sincerely,
Club Member Name:
Scheduled Shift Days:
Monday
Tuesday
Wednesday
Thursday
Friday
Participation Agreement branded Document Participation Agreement
Club Café Simulation Week
The Club Café Simulation is a structured training opportunity designed to help club members practice workplace skills in a supportive environment. During the visit from Vanderbilt University, participating members will take part in a simulated café work setting called Club Café .
This program will run Monday, March 9 through Friday, March 13.
Participants previously completed coffee class training and a skills review session to prepare for this opportunity. Club Café is designed to function like a real work shift rather than a casual club activity. Members who sign up are expected to follow workplace expectations.
Workplace Expectations
1. Arrive no later than 8:00 AM on signed-up days.2. Arrival after 8:00 AM = removal for that day.3. No call, no show = removal for the rest of week.4. Follow all instructions from staff/trainers.5. Treat everyone with respect.6. Stay on task and participate fully.7. Follow all safety & food handling rules.
Shift Responsibilities
Preparing drinks & café items
Taking orders
Providing customer service
Serving during café hours
Cleaning & organization
Dress Code
• Closed-toe, closed-heel shoes required
• Clothing comfortable for working
• Long hair secured away from face
• No loose or dangling jewelry
Member Name:
Shift Days:
Mon
Tue
Wed
Thu
Fri
"I understand the expectations for participating in the Club Café Simulation and agree to follow the rules listed above."
Club Member Signature
Date
— Club Challenge Staff —
Cafe Crew Roles branded Document Crew Roles & Rules
Simulation Shift Assignments
01. Cleaner
Responsibilities
• Wipe down counters & tables regularly
• Wash/sanitize dishes, utensils, & cups
• Sweep and mop floors as needed
• Empty trash and recycling bins
Expectations
Work efficiently and thoroughly. Ask for help if unsure. Keep the space safe and tidy at all times.
02. Barista 1
Responsibilities
• Prepare drinks according to recipes
• Measure all ingredients accurately
• Monitor drink quality & presentation
• Keep station organized & clean
Expectations
Follow recipes carefully. Communicate with Barista 2/Runner. Stay calm and focused during busy times.
03. Barista 2
Responsibilities
• Assist Barista 1 with preparation
• Steam milk & blend ingredients
• Prep pastries & cafe items for service
• Clean equipment throughout shift
Expectations
Work collaboratively with Barista 1. Keep workspace clean. Double-check all orders before hand-off.
Club Challenge Orange Park • Page 1 of 2
04. Runner
Responsibilities
• Deliver drinks/items to customers
• Refill condiments and napkins
• Comm. orders between Baristas & Cust.
• Alert team to new orders or issues
Expectations
Move quickly and safely. Be aware of surroundings to prevent spills. Communicate politely.
05. Support 1
Responsibilities
• Assist Baristas with prep tasks
• Help Runner deliver large orders
• Monitor cleaning task schedule
• Help members follow expectations
Expectations
Be flexible. Help wherever needed. Stay aware of cafe flow and anticipate tasks.
06. Support 2
Responsibilities
• Assist Support 1 with workflow
• Restock supplies and ingredients
• Help with end-of-shift cleanup
• Provide encouragement to the team
Expectations
Be proactive. Support the team without being asked. Maintain professionalism and safety.
Master Facilitator Guide branded Document Master Facilitator Guide
Café Simulation • Mar 9 – Mar 13
Simulation Mission
"To provide a realistic, structured work environment where members practice independence, vocational skills, and professional habits while serving our community."
Core Objectives
Punctuality: Members arrive by 8:00 AM.
Accuracy: Following recipes and scripts exactly.
Soft Skills: Professional communication and teamwork.
Staff Roles during shift
Manager: Oversees workflow, handles equipment issues.
Coach: Observes members, provides real-time feedback, updates trackers.
Liaison: Coordinates with Vanderbilt visitors and "customers".
Resources Checklist
Member Handbooks
Participation Agreements
Staff Tracking Workbook
Brewing Basics Cards
Specialty Recipe Guides
Order Taker Scripts
Vanderbilt Visit Note
Remind members that visitors are "guests" in our workplace. Professionalism and polite greetings are our top priority during the simulation.
Club Challenge of Orange Park Page 1 of 4
Prep Day: Friday, March 6
8:15 AM – 11:00 AM
1. Station & Equipment Setup
☐ Clean & descale espresso machine
☐ Check all syrup levels & sauce pumps
☐ Restock all cup sizes (Styrofoam, Red, Jaguar)
☐ Organize Order Taker station with scripts/pens
☐ Set up Barista stations with recipe cards
☐ Post "Hygiene First" signage
2. Master Ingredient Prep
Make Toasty Bits (Caramelized White Chocolate)
Follow Prep Master Recipe (Page 3 of Specialty Recipes)
Prepare Batch Cold Foam
Heavy Cream + Vanilla Extract. Store in Fridge.
3. Member Final Check-In
Conduct a brief 15-minute huddle with all signed-up members:
Confirm scheduled shift days
Distribute Handbooks
Sign Participation Agreements
Reiterate 8:00 AM start time
Club Challenge of Orange Park Page 2 of 4
Specialty Recipe Cards Document Frosted Animal Cracker
Specialty Espresso Drink
Ingredients
Vanilla Syrup (1-2 tsp)
White Mocha (1 pump)
Rainbow Sprinkles
Build Guide
1. Add syrup + sauce. Pull espresso shots over and stir well.
2. Add milk/ice. Finish with a heavy layer of sprinkles on top.
Recipe 01
Cut Line
Caramel Overload
Specialty Espresso Drink
Ingredients
Caramel Syrup (1-2 tsp)
Caramel Sauce (2 pumps)
Heavy Drizzle
Build Guide
1. Line sides with sauce. Add syrup + 1 pump sauce. Pull shots over and stir.
2. Add milk/ice. Finish with a large zig-zag of sauce on top.
Recipe 02
Brown Sugar Shaken
Specialty Espresso Drink
Ingredients
2 Shots Espresso
Brown Sugar (2 tsp)
Oat Milk Splash
Build Guide
1. Add shots, syrup, and ice to shaker. SHAKE HARD for 10 seconds.
2. Pour into cup. Top with a cold splash of oat milk (do not stir).
Recipe 03
Cut Line
White Mocha Classic
Specialty Espresso Drink
Ingredients
White Mocha (1 pump)
2 Shots Espresso
Optional Whip
Build Guide
1. Add sauce. Pull espresso directly over and stir until smooth.
2. Add milk/ice. Finish with whipped cream if requested.
Recipe 04
Toasty Bits Prep
Caramelized White Chocolate
Order Taker Script branded Document Order Taker Script
Simulation Workflow • Club Challenge
Today's Specials:
(Write today's specials here)
1. Greeting
“Hi! Welcome to Club Café. Can I take your order today?”
Smile and make eye contact.
2. Specials
“Today’s specials are: ___________. Would you like to try one?”
3. Type & Size
“Would you like a hot or iced drink?”
“What size? Small, Medium, or Large?”
4. Confirm: “So you’d like a [drink name], got it.”
5. Espresso Shots
“Would you like 1 or 2 shots of espresso?”
(Default: 1 shot)
6. Flavor / Syrup
“Would you like a flavor? We have vanilla, chocolate, or caramel.”
7. Milk & Foam
“Would you like oat milk or regular milk?”
“Would you like cold foam on that?”
If iced latte: “Cold brew or espresso?”
8. Pastry & 9. Name
“Would you like a pastry with your drink today?”
“Can I get your name, please?”
10. Repeat Order Back
“Just to confirm: a [size] [hot/iced] [drink] with [shots], [milk], [syrup], [cold foam?], and [pastry]. Is that correct?”
11. Comm. clearly to Baristas
“Thank you! Ready shortly.”
Stay Friendly
Speak Clearly
Repeat Back
Promote Specials
Coaching Conversation branded Guide Coaching Conversation Guide
OJT Reflection & Facilitation
Use these prompts during daily debriefs or for one-on-one coaching. Focus on skills, problem-solving, teamwork, and professional behavior to help members function independently in real-world settings.
1. Role-Specific Skills
• What part of your role today did you feel most confident doing?
• Which task was the hardest for you and why?
• Did you follow the procedures correctly for your station?
2. Communication & Teamwork
• How did you communicate with your team members today?
• Did you ask for help when you needed it?
• How did you help keep the team organized or on track?
3. Customer Service
• How did you greet and interact with “customers”?
• Did you remember to promote daily specials ?
• How did you handle mistakes, if any, during service?
4. Problem-Solving
• Did you face any unexpected problems ? How did you solve them?
• If a drink wasn't right, what steps did you take?
• How could you prevent that issue next time?
5. Self-Reflection & Growth
What new skill did you practice today?
What was your favorite part of the shift and why?
How confident do you feel doing this task alone? (1-5)
What would you like to practice more in the next session?
Update skill progression in the Staff Progress Tracker after each debrief.
Club Challenge of Orange Park
Staff Progress Tracker Handout Staff Tracking Workbook
Café Simulation | Club Challenge of Orange Park
Trainer:
Week Of:
Member Tracking Table
Member Name Shift Day(s) On Time? Participation (1-5) Y / N Y / N Y / N Y / N Y / N Y / N
Participation Rating Key:
1
Needs improvement
3
Meets expectations
5
Excellent
Page 1 of 6
Skills Checklist (Trainer Observations)
Key: ✅ Consistently | ⚠️ Needs Support | ❌ Not Observed
Member Name Drink Prep Order Taking Cust. Svc Cleaning Teamwork Safety Comm. Member 1 Member 2 Member 3 Member 4 Member 5 Member 6
Page 2 of 6
End-of-Shift Reflections (1-3)
Member Name:
Confidence (1-5): ____
What went well today:
Areas for improvement:
Feedback / Notes:
Member Name:
Confidence (1-5): ____
What went well today:
Areas for improvement:
Feedback / Notes:
Member Name:
Confidence (1-5): ____
Brewing Basics Card branded Document Brewing Basics
Simulation Recipes • Club Challenge
Glassware & Cups
Espresso Glass
Small (~2 oz)
Hot Drinks
Styrofoam
Iced Drinks
Red Cups
Large / XL
Jaguar Cups
Drink Ratios & Instructions Follow exactly
Drink Espresso Milk / Foam Syrup Notes Espresso (S/D) 1 or 2 Shots N/A N/A Espresso glass Americano 1–2 Shots Hot Water 2–3 tsp Styrofoam cup Latte 1–2 Shots Milk, “Wet Paint” foam 2–3 tsp Thin foam layer Cappuccino 1–2 Shots 2-3 oz milk + 4-5 oz foam 2–3 tsp 90s Style: Airy & Thick Foam Mocha 1–2 Shots Milk + chocolate 2–3 tsp Whipped cream? Iced Latte 1–2 Shots Cold Milk/Ice 2–3 tsp Red Cup Only
Batch Cold Foam
Ratio: 1 cup heavy cream + 2 tsp vanilla
Method: Froth until thick & airy
Top iced drinks with a generous layer.
Milk Steaming
• Latte: "Wet paint" (smooth/shiny)
• Cap: Thick, airy foam (90s style)
• Listen for gentle hissing , not popping
Wipe steam wand after every use!
Wipe rims before serving • Serve promptly • Match cup to order size
Club Challenge • Orange Park
Barista Cheat Sheet branded Document Barista Cheat Sheet
Station Quick-Ref | Club Challenge
1. Standard Syrup
2–3 tsp homemade syrup per drink
Vanilla Chocolate Caramel
2. Espresso Shots
1 or 2 Shots (Hot or Iced)
Default: 1 shot if not specified.
3. Milk & Foam Guide
“Wet Paint”
Pour until smooth and shiny like paint.
Cappuccino
90% Foam
10% Milk
Latte
70% Milk
30% Foam
Cold Foam (Batch): Use heavy cream + vanilla extract. Top iced drinks as requested.
Drink Type Small Medium Large / XL Notes Latte 1 shot 1–2 shots 2 shots Wet paint milk Cappuccino 1 shot 1 shot 2 shots 90% Foam Americano 1 shot 1–2 shots 2 shots - Iced Latte 1 shot 1–2 shots 2 shots Espresso or Cold Brew?
5. Pastry Handling
• Keep pastries ready on tray
• Hand to Runner when order is confirmed
• Always pair with customer name
6. Success Tips
• Confirm shots/syrup before starting
• Keep station clean & organized
• Communicate with your team!
Simulation Grocery List Document Grocery & Supply List
Café Simulation Prep Guide
Coffee & Dairy
Espresso Beans or Fine Grounds
Cold Brew Coffee (Ready-to-drink or beans)
Whole or 2% Milk
Oat Milk (or other alternative)
Heavy Cream (for Cold Foam)
Syrups & Sauces
Vanilla Syrup
Caramel Syrup
Brown Sugar Syrup (or brown sugar for DIY)
Caramel Sauce (Squeeze bottles)
White Mocha Sauce
Chocolate Syrup (for Mochas)
Toppings & Prep
Rainbow Sprinkles
White Chocolate Chips (for Toasty Bits)
Vanilla Extract (for Cold Foam)
Whipped Cream (Aerosol cans)
Parchment Paper (for baking bits)
Assorted Pastries (Cookies, Muffins, etc.)
Cups & Service
Styrofoam Cups (Hot Drinks)
Red Plastic Cups (Iced Drinks)
Jaguar Stadium Cups (Large/XL)
2 oz Espresso Glasses (or small plastic)
Lids (Matching all cup sizes)
Straws & Napkins
Cleaning Supplies
Surface Sanitizer Spray
Dish Soap (for equipment)
Paper Towels & Cleaning Cloths
Trash Bags
Sharpies (for writing names on cups)
Trainer Reminder
Friday, March 6 is Prep Day. Use this day to ensure all items on this list are stocked. Check expiration dates on milk and heavy cream. Prepare the first batch of Toasty Bits!
Club Challenge of Orange Park Simulation
