Prompt Tracker Log
Daily Prompt Tracker
Paraprofessional Independence & Support Observation Log
Daily Sheet
Retain for IEP / Progress Monitoring
Student Name
Date
Paraprofessional / Observer
Setting / Class Routine
I
Independent Self-initiates within 3-5s; no adult assistance or extra cues needed.
MP
Minimally Prompted Point, gesture, visual schedule, or brief indirect verbal reminder.
DH
Direct Help Explicit direct instruction, physical guidance, or full model demonstration.
| Time | Activity / Specific Target Task | Level of Support Needed (Circle or check one) | Prompt Type V / G / IV / DV / M / P | Observation Notes / Triggers |
|---|
| ___:___ | | | | |
| I MP DH | | | | |
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
| ___:___ | |
I MP DH
| | |
Prompt Type Key: V = Visual (Card/Schedule) | G = Gestural (Point/Nod) | IV = Indirect Verbal ("What next?") DV = Direct Verbal | M = Model | P = Physical Guidance
Daily Trial Totals Total Trials: _____
Indep (I) ___ / ___ ____ %
Min (MP) ___ / ___ ____ %
Direct (DH) ___ / ___ ____ %
Formula: (Count of Level ÷ Total Opportunities) × 100
Daily Handoff / Case Manager Communication Notes Wins, Triggers, or Behavior Notes
Para Initials: __________ Reviewed by Case Manager: __________
Weekly Goal Independence Tracker
Cumulative Progress Monitoring & Prompt Level Reference
Weekly / Multi-Day
Week of: ______________
Student Name
IEP Case Manager / Lead Teacher
Assigned Paraprofessional(s)
Target Skills & Routine Mastery Log
Record daily summary ratio: Independent ÷ Total Trials
| Target Skill / Objective | Mon | Tue | Wed | Thu | Fri | Weekly % Indep |
|---|
| Goal 1: ____________________________ e.g., Initiates independent work without verbal prompt | ___/___ | ___/___ | ___/___ | ___/___ | ___/___ | ____ % |
| Goal 2: ____________________________ e.g., Follows 2-step instructional routine in class | ___/___ | ___/___ | ___/___ | ___/___ | ___/___ | ____ % |
| Goal 3: ____________________________ e.g., Transitions between classrooms within 2 mins | ___/___ | ___/___ | ___/___ | ___/___ | ___/___ | ____ % |
| Goal 4: ____________________________ e.g., Requests break or assistance appropriately | ___/___ | ___/___ | ___/___ | ___/___ | ___/___ | ____ % |
Paraprofessional Operational Definitions & Decision Guide
I Independent
When to code "Independent":
- Responds to natural cues (bell ringing, teacher whole-group instruction).
- Initiates task within 3-5 seconds without individual adult prompt.
- Completes step or routine accurately on their own.
- Self-corrects without adult intervention.
Target Goal: Maintain independence & fade adult proximity.
MP Minimally Prompted
When to code "Minimal Prompt":
- Visual: Taps visual schedule, points to first step card.
- Gestural: Points to worksheet, motions toward seat.
- Indirect Verbal: "What is our routine now?" or "What's next on your desk?"
- One brief reminder is sufficient for student to complete the task.
Wait Rule: Give student 3-5 seconds to respond before adding prompts.
DH Direct Help
When to code "Direct Help":
- Direct Verbal: "Pick up your pencil and write problem #1."
- Model: Adult demonstrates the exact behavior first.
- Physical (Partial/Full): Hand-under-hand or guiding hand to start task.
- Staff completes a critical portion of the task for the student.
Fade Goal: Step down to minimal cue on the next opportunity.
Paraprofessional Data Fidelity Checklist
1. The 3-5 Second Rule: Always pause 3-5 seconds after a direction before delivering a prompt to allow natural processing.
2. Least-to-Most: Start with the least intrusive prompt (visual/gestural) before escalating to direct assistance.
3. Record Highest Needed: If multiple prompts are used in one trial, record the highest prompt level required for completion.
4. Objective Notes: Record observable facts (e.g., "turned head away", "refused after loud sound") rather than assumptions.
