Data Binder Audit Rubric
Teacher Evaluation Tool
Data Binder Audit Rubric
Qualitative review of student academic artifacts, progress tracking, and data ownership
Scoring Standard Meets / Needs Work Descriptors
Student Name
Reviewer / Teacher
Review Date
Grading Period / Cycle
Scoring Protocol: Review artifacts against descriptive criteria. Mark M (Meets) or NW (Needs Work) for each component.
M = Meets NW = Needs Work
Binder Component
Meets Expectations
Needs Work / Incomplete
Status
Learning Interest Surveys
Student preferences, styles & interests
Current survey is fully completed and filed; demonstrates thoughtful reflection on personal learning strengths, goals, and interests for the term.
Missing, incomplete, illegible, or outdated survey from a past cycle without current updates.
M
NW
Goal Setting Sheet
Optional
Targeted academic/behavioral goals
Targeted goals are defined with actionable steps; includes measurable checkpoints or strategies to monitor milestone progress toward mastery.
If utilized: goals are vague (e.g. "do better"), lack actionable steps, contain blank sections, or omit progress checkpoints.
M
NW
Graded Work Samples
2 Pieces with Standards/Goals
Evaluated student work artifacts
At least 2 graded artifacts present; each item clearly indicates the target standard or goal, evaluative score, and instructional teacher feedback.
Fewer than 2 graded samples included; missing standard or goal identification; lacks teacher score or corrective feedback.
M
NW
Progress Tracking Sheet
Classroom mastery log / data charts
Tracking sheet is up-to-date with recent assessments; data points and scores are plotted accurately, organized chronologically, and readable.
Tracking sheet has substantial logging gaps, missing recent unit assessments, inaccurate graphing, or unorganized entries.
M
NW
iReady Data Sheet
Diagnostic & instructional pathway data
Current iReady diagnostic report/tracker is filed; accurately documents scale score, placement level, diagnostic growth, or weekly lesson pass rates.
Missing iReady sheet, diagnostic scale scores or placement levels omitted, unmonitored lesson time, or outdated diagnostic window.
M
NW
Reviewer Observation: Demonstrable Student Progress
Key Evaluation Focus
Can you observe clear academic/skill progress from this data binder?
Yes — Clear Growth Emerging / Mixed No Observable Progress
Evidence of Progress Observed (e.g., standard mastery gains, score growth, completed goals, iReady growth):
Strengths & Student Data Ownership
Required Updates & Action Items
Overall Binder Status
Meets Expectations Revisions Needed
Teacher Signature
Follow-Up / Conference Date