Staffing Excellence Strategic Plan Pillar 2: Instructional Excellence
Staffing Excellence Plan
2026-2030 HQ Recruitment & Retention Blueprint
The Strategic Need
To achieve 4+ star excellence by 2030, Sciotoville must address the "doing more with less" reality through aggressive Highly Qualified (HQ) recruitment and systematic retention of our current talented staff. This plan ensures every core classroom is led by a licensed, supported expert.
Phase Implementation Timeline
26
Gap Identification & Stabilization
Audit licensure status for all core staff; establish "licensure pathways" for high-potential non-HQ staff; target 75% HQ saturation across all K-12 core classrooms.
28
Pipeline Development
Forge partnerships with regional universities for student-teaching pipelines; reach 90% HQ saturation; incentivize "Special Education" and "Math/Science" licensure upgrades.
30
Full Excellence Reached
Target 100% Core HQ status; transition coaching focus from "curriculum management" to "instructional innovation"; establish Sciotoville as the regional "Employer of Choice."
Recruitment
Targeted Hiring: Prioritizing dual-certified candidates.
Culture Fit: Behavioral interviews aligned with "Tartan Pride."
Early Contracts: Intent-to-hire by March for the following year.
Retention
Shared Leadership: Teacher-led curriculum committees.
Recognition: Quarterly "Tartan Excellence" awards.
Environment: Clean, updated, and behavior-supported classrooms.
Staffing Performance Targets
Indicator 2026 Goal 2028 Goal 2030 Goal HQ Core Teacher Rate 75% 90% 100% Annual Staff Retention 80% 88% 95% Tartan Toolkit Mastery 40% 85% 100%
"Excellence in the Classroom begins with the Excellence of the Educator."
Vision Launch Agenda Document District Leadership Team
Vision Launch Agenda
Building the Road to 2030
Strategic Session
Date
April 8, 2026
Location
Superintendent's Office
Facilitator
Superintendent
Objective
To align leadership on the Horizon Strategic Vision and finalize the Phase 1 Implementation Roadmap.
3:30 PM
45 Mins
Deep Dive: Three Pillars
Comprehensive breakdown of Academic Achievement, Instructional Excellence, and Culture & Climate.
Pillar 1 Pillar 2 Pillar 3
4:15 PM
30 Mins
Roadmap & Execution
Milestones for the 2026-2027 "Revitalize" phase and recruitment goals.
4:45 PM
45 Mins
Workshop: Barriers & Assets
Collaborative session using the Leadership Feedback Guide to identify departmental impacts.
Submit Guide at conclusion (5:30 PM)
Sciotoville K-12: Once a Tartan, Always a Tartan.
Pillar 1 Action Plan Document Pillar 1: Strategic Execution
Academic Achievement Plan
Instructional Roadmap for 2026-2030
The Objective
"To ensure every Tartan student achieves 1.5 years of academic growth annually through a rigorous, high-fidelity curriculum and data-driven intervention."
Phase 1: Standardization (Year 1)
The Toolkit Audit & Fidelity
Core Alignment: 100% classroom usage of Amplify CKLA (K-5), Amplify ELA (6-8), and Reveal Math (K-12).Pacing Guides: Weekly instructional audits to ensure K-12 teachers are aligned with state-standard pacing.Resource Launch: Integration of Savvas MyPerspectives (9-12) to elevate secondary literacy rigor.
Baseline Data Infrastructure
MAP Growth Cycles: Standardize Fall/Winter/Spring NWEA MAP testing windows.Data Meetings: Bi-weekly Grade Level Meetings (GLMs) focused exclusively on Tier 1 student performance data.Intervention Setup: Initial rollout of Aleks and Zearn as the primary Tier 2 math supports.
Phase 2: Empowerment (Year 2)
The "Growth-First" MTSS Model
Transitioning from standard instruction to targeted differentiation. Key components include:
Tiered Groups
Daily 30-minute small group intervention for ELA and Math based on MAP scores.
Boost Integration
Utilization of MAP Accelerator/Boost to automate individualized learning paths.
Early Literacy Certification
Science of Reading: 100% K-3 staff completed state-approved literacy coaching.Foundational Blocks: Daily explicit phonics instruction monitored via CKLA fidelity checks.Parent Literacy Kits: Launching take-home toolkits for families of Tier 3 early readers.
Phase 3: Sustainability (Year 3-5)
5-Star Growth
Maintain 5-star student progress rating through peer-led coaching cycles.
Mastery Driven
Curriculum mastery is self-sustained; onboarding new staff via the "Tartan Academy."
CCWM Leader
100% of seniors graduating with College, Career, or Workforce readiness.
Pillar 1 Key Performance Indicators
State Measure 2026 Target 2030 Goal
Vision Overview Handout Document Tartan Vision
2030 Excellence Targets
State Rating
4.5 Stars
2030 Goal
HQ Staffing
100%
Core Classes
Absenteeism
15%
Max Target
Strategic Pillars
1. Academic Achievement
Targeting 1.5 years of growth annually via Tier 2 curriculum fidelity and MAP monitoring.
2. Instructional Excellence
Focusing on HQ Recruitment and job-embedded coaching for Tartan Toolkit mastery.
3. Culture & Climate
Reducing absenteeism to 15% through parent messaging and student leadership councils.
The Tartan Toolkit
K-12 ELA Stack
K-5: Amplify CKLA
6-8: Amplify ELA
9-12: Savvas MyPerspectives
Math & Intervention
Core: McGraw Hill Reveal
Monitoring: NWEA MAP / Boost
Tier 2: Zearn & SuccessMaker
Horizon Strategic Vision
Sciotoville K-12 • Community Driven • Student Focused
Sciotoville Strategic Report Document Sciotoville Community School
Strategic Vision
K-12 Comprehensive Plan — 2026-2030
Blue & Gray
Strategic Context
The Challenge
Sciotoville currently faces a 2.5 Star overall rating, driven by 35% chronic absenteeism and significant growth gaps. We must do more with fewer staff while addressing behavior and HQ staffing needs.
The Opportunity
A deeply caring staff, flexible scheduling, and a powerful "Tartan Toolkit" of ELA (CKLA/Amplify) and Math (Reveal) curriculums provide the foundation for radical improvement.
"Moving beyond expectations: Growing more than a year, every year, for every Tartan student."
Pillar 1: Academic Achievement
Target: 1.5 Years of Growth Annually
Utilizing Tier 2 curriculum and real-time monitoring to ensure K-12 students exceed standard growth benchmarks.
Tartan ELA Stack
K-5: Amplify CKLA (Literacy focus)
6-8: Amplify ELA
9-12: Savvas MyPerspectives
Math & Intervention
Core: McGraw Hill Reveal (K-12)
Monitoring: NWEA MAP Growth & Boost
Tier 2: Aleks, Zearn, Savvas SuccessMaker
District Report Card Transformation Targets
State Measure 2025 Baseline 2030 Target Overall Rating 2.5 Stars 4.5 Stars Early Literacy (K-3) 1 Star 4 Stars Student Progress/Growth 2 Stars 5 Stars CCWM Readiness 3 Stars 5 Stars
Pillar 2: Instructional Excellence
Strategy: Staffing & Efficiency
Addressing staff shortages and the lack of HQ teachers by prioritizing job-embedded coaching and data-driven instructional efficiency.
K-12 Staffing Focus
HQ Recruitment
Aggressive recruitment of HQ teachers and support for students with disabilities through targeted intervention training.
Toolkit Mastery
Focusing on Tier 2 curriculum mastery (Amplify/Reveal) to ensure every minute of instruction counts.
Pillar 3: Culture & Climate
Absenteeism & Management
Solving the 35% absenteeism rate is a prerequisite for academic growth. We will build a culture where parent engagement is a partnership.
Sciotoville Strategic Roadmap Document Sciotoville Community School
The Roadmap
To 2030 Excellence — Strategic Execution
Blue & Gray
The Path to 5 Stars
This roadmap outlines the three critical phases required to transform Sciotoville from a 2.5-star baseline to a 5-star standard by 2030. Every milestone is built on the foundation of our Tartan Toolkit and the dedication of our K-12 staff.
01
Phase 1: Foundations & Alignment
2026 — 2027
Academic
Rollout of K-12 Amplify/Reveal core. Establish baseline MAP Growth data for all students.
Instructional
Target 75% HQ placement in core ELA/Math. Initiate Tool-Specific coaching cycles.
Culture
Standardize K-12 behavior protocols. Launch "Every Tartan Matters" attendance outreach.
Milestone Goal:
Progress Rating moves to 3 Stars
02
Phase 2: Implementation & Growth
2027 — 2029
Academic
Full mastery of Tier 2 apps (Zearn, Aleks). Target 1.25 years of growth per student.
Instructional
Reach 90% HQ saturation. Advanced training in Special Education scaffolding.
Culture
Reduce absenteeism to 25%. Fully integrated Social-Emotional Learning (SEL) K-12.
Milestone Goal:
Achievement Rating moves to 3.5 Stars
03
Phase 3: Excellence & Sustainability
2029 — 2030
Academic
Achieve 1.5 years of growth benchmark. Reach 4-star Early Literacy targets.
Instructional
Reach 100% Core HQ status. Sciotoville becomes regional model for instruction.
Culture
Chronic absenteeism hits 15% target. High-engagement family community achieved.
Final 2030 Target:
5-Star Progress & 4-Star Literacy Rating
Strategic KPI Targets
Key Performance Indicator Baseline 2028 Check 2030 Target Chronic Absenteeism Rate 35% 25% 15% Progress (Growth) Star Rating 2 Stars 3.5 Stars 5 Stars Early Literacy Star Rating 1 Star 2.5 Stars 4 Stars Achievement Star Rating 2 Stars
Sciotoville Vision Slides Sciotoville K-12
Tartan Vision
A Blueprint for Excellence 2026-2030
Home of the
Tartans
Our Foundation
"Where a dedicated, caring staff meets a K-12 community built on Tartan Pride."
Our team utilizes flexible scheduling and data-rich tools to meet student needs every day.
Dedicated K-12 Staff
Data Tracking Mastery
Student-First Scheduling
Pillar 1: Achievement
GROWTH > 1 YEAR
The Tartan Toolkit
ELA Stack
CKLA, Amplify, Savvas
Math Stack
McGraw Hill Reveal
Intervention
MAP, Aleks, Zearn
Support
SuccessMaker
State Targets
Early Literacy 1 Star
4 Stars (2030)
Student Growth 2 Stars
5 Stars (2030)
Pillar 2: Instructional Excellence
Staffing Plan
Recruitment
Targeted Hiring: Dual-certified priority.
Culture Fit: Tartan Pride interviews.
Early Contracts: March intent-to-hire.
Inclusive Success
Leveraging Amplify, Reveal, & MAP to support every learner—including students with disabilities.
Goal: 100% Core classrooms staffed by HQ teachers by 2030.
Pillar 3: Culture & Climate
Attendance Reform
Reducing 35% chronic absenteeism to 15% by 2030.
Management
Professional Leadership Councils & student-led mentoring (6-12).
Family Engagement
Unified K-12 Messaging
Active Parent Councils
"Blue Star Family" Rewards
Roadmap to 2030
1
Revitalize
Addressing Literacy & Chronic Absenteeism.
2
Empower
75%+ HQ & Tier 2 Mastery.
3
Sustain
100% HQ & 4+ Star Excellence.
Stronger Together.
Building a future where every Sciotoville student excels.
Caring Staff
Growth
Legacy
Sciotoville Roadmap Slides Sciotoville Community School
Strategic
Roadmap
2026 — 2030 Excellence Plan
Blue & Gray
The 3-Phase Journey
01
Foundations
Aligning curriculum and establishing baselines.
2026-2027
02
Growth
Full implementation and aggressive progress targets.
2027-2029
03
Excellence
Sustainability and achieving 5-star benchmarks.
2029-2030
Phase 01
Foundations & Alignment
2026 — 2027
K-12 Alignment
Full rollout of Amplify (ELA) and Reveal (Math) across all grade levels.
Staff HQ Focus
100% Highly Qualified (HQ) teacher placement in all core content areas.
Milestone Success Metric
"Reach 3 Stars in Progress (Growth) within the first 12 months."
33%
Phase 02
Implementation & Growth
2027 — 2029
Growth Drivers
Full Tier 2 App Mastery (Zearn, Aleks)
1.25 Years Growth Per Student target
Absenteeism reduced to 25%
Instructional Coaching
Shifting from toolkit adoption to instructional mastery and teacher-led peer observation cycles.
The Goal
Achievement Rating moves to 3.5 Stars.
Phase 03
Excellence & Sustainability
2029 — 2030
5-Star
Progress Rating
Achieving 1.5 years of growth per student, every year.
4-Star
Early Literacy
Ensuring every K-3 Tartan is reading at or above grade level.
15%
Absenteeism
A culture of attendance where being at school is the standard.
"Once a Tartan, Always a Tartan. Excellence is our standard."
The 2030 Scorecard
Key Metric Baseline 2030 Target Progress (Growth) Stars 2 Stars 5 Stars Early Literacy Stars 1 Star 4 Stars Chronic Absenteeism 35% 15%
Tartan Pride Blueprint Document Pillar 3: Culture & Climate
Tartan Pride Blueprint
K-12 Unified Engagement & Family Buy-In Plan
"Building a culture where every family feels connected, every student feels valued, and 'Once a Tartan, Always a Tartan' is a lived experience."
Phase 1: Cultivating Tartan Pride (K-12)
Elementary Excellence (K-5)
Blue Fridays: Weekly spirit days with "Golden Tartan" awards for classroom behavior.Pride Circles: Daily morning meetings focusing on "Tartan Values" (Respect, Grit, Community).
Secondary Legacy (6-12)
Professional Leadership Councils: Student-led bodies that consult on K-12 campus improvements and event planning.Tartan Mastery Mentors: 9-12 student experts providing toolkit support to 6-8 peers for elective credit.
Signature Event
The Annual "Blue & Gray" Showcase
A district-wide celebration of academics, arts, and athletics where every K-12 student's work is displayed.
Phase 2: Winning the Home Front
Unified Communication Strategy
One Voice
Consolidated weekly updates via a single K-12 platform.
Positive Outreach
Monthly "Shout-Out" calls for every student, not just concerns.
Tartan Council
Monthly parent-led feedback sessions with district leadership.
Engagement & Culture Metrics
Indicator 2026 Baseline 2030 Target Chronic Absenteeism Rate 35% 15% Parent Participation (Conferences/Events) 45% 90% School Climate Survey (Positive Sentiment) 60% 95%
Incentivizing the Mission
Student Rewards
Digital "Tartan Credits" earned for attendance, toolkit mastery, and school spirit, redeemable for spirit wear and event tickets.
Family Rewards
"Blue Star Family" status for high-engagement households, offering priority seating at athletic events and local business discounts.
Stronger Together.
Sciotoville K-12 Culture & Climate Plan — Blue & Gray Excellence
Leadership Feedback Guide Document District Leadership Workshop
Feedback & Implementation Guide
Confidential Strategy Document
Name:
Dept:
Document departmental implications, existing assets, and 2030 implementation barriers.
Pillar 1: Academic Achievement
Goal: 1.5 Years of Growth / 4+ Stars. Departmental support for fidelity & monitoring:
Pillar 2: Instructional Excellence
Goal: 100% HQ Staffing. Existing recruitment or retention assets:
Pillar 3: Culture & Climate
Goal: 15% Absenteeism. Immediate family messaging shifts:
Analysis Summary
Immediate 2026 Priorities (Quick Wins)
Anticipated Barriers to 2030 Excellence
Return to the Superintendent's Office Following the Workshop.
Tartan Interview Guide Document Human Capital & Recruitment
Tartan Interview Guide
Behavioral Selection for Strategic Alignment
The Behavioral Philosophy
At Sciotoville, we believe past performance is the best predictor of future behavior. Instead of asking hypothetical questions ("What would you do?"), use these prompts to uncover specific examples of how candidates have navigated real-world challenges in alignment with our 2030 Vision.
Pillar 1: Data & Toolkit Mastery
1. Using Data to Drive Growth
"Tell me about a time you identified a student who was not meeting growth targets. What specific data (MAP, benchmarks, etc.) did you use to pivot your instruction, and what was the outcome?"
Look for: Specificity in data types, evidence of instructional change, and a focus on student progress over static proficiency.
2. Curriculum Fidelity
"Describe a situation where you had to implement a new core curriculum (like Amplify or Reveal). How did you handle the learning curve, and how did you ensure you were using the tools correctly?"
Look for: Growth mindset, coachability, and respect for district-wide alignment efforts.
Pillar 2: Instructional Resilience
3. Managing Challenging Environments
"Give me an example of a time when a student’s behavior significantly disrupted your lesson. How did you manage the situation in the moment, and what restorative steps did you take afterward?"
Look for: Calm under pressure, restorative practices (not just punishment), and maintenance of a safe learning climate.
4. Professional Growth & Collaboration
"Tell me about a piece of critical feedback you received from an administrator or coach. How did you respond, and what changes did you implement based on that feedback?"
Look for: Absence of defensiveness, willingness to iterate on practice, and commitment to instructional excellence.
Pillar 3: Tartan Pride & Partnership
5. Engaging Families
"Describe a time you built a strong relationship with a parent or guardian who was initially disengaged or frustrated. What specific actions did you take to win their buy-in?"
Look for: Proactive communication, empathy, and a "partnership" mentality rather than "us vs. them."
6. Tartan Mission Alignment
"Share an example of when you went above and beyond for a student outside of core academic instruction. Why did you choose that moment to step up?"
Look for: "Once a Tartan, Always a Tartan" values, genuine care for student well-being, and community commitment.
Evaluating the Response (STAR Method)
S
Situation
Strategic Action Options Document Horizon Strategic Vision
Strategic Action Menu
Implementation Pathway Options
Meeting Reference:
Location
Superintendent's Office
Purpose
Implementation Strategy Analysis
The following menu provides diverse action steps for achieving our 2030 excellence targets. Use this list to prioritize the "Best Fit" strategies for Sciotoville's unique K-12 context across three implementation phases.
Pillar 1: Academic Achievement
Growth Culture
Student Growth Portfolio Conferences
Students maintain MAP growth portfolios and lead quarterly goal-setting conferences with teachers and parents to own their data.
Phase 1 Asset: Student Agency
Fidelity
Tartan Toolkit Calibration Walks
Monthly peer-to-peer walkthrough cycles focused specifically on CKLA/Reveal instructional alignment and intervention consistency.
Phase 2 Asset: Shared Practice
Instruction
K-12 Intervention "Power Hours"
Establishing a daily 45-minute block for data-driven groupings utilizing Zearn, Aleks, and Amplify Boost platforms.
Phase 1 Asset: Schedule Flex
Literacy
K-3 Literacy Intensive Lab
100% Science of Reading certification for primary staff, backed by intensive job-embedded coaching for CKLA mastery.
Phase 3 Asset: Expertise
Technology
Real-Time Growth Dashboarding
Utilizing MAP Growth analytics and Reveal performance data to create live departmental dashboards for rapid adjustment.
Phase 2 Asset: Rapid Feedback
Pillar 2: Instructional Excellence
Staffing
Tartan Residency University Pipeline
Partnering with regional universities to offer tuition forgiveness for graduates who complete student teaching and 3 years at Sciotoville.
Phase 1 Asset: Staff Pipeline
Retention
HQ Certification & Stipend Support
Fully funding core content certification for non-HQ staff, with recurring salary stipends for maintaining 100% Highly Qualified status.
Phase 2 Asset: Professionalism
Mentorship
Instructional Master Teacher Lab
Master teachers host monthly observation cycles focused on toolkit mastery and real-time differentiation techniques.
Phase 2 Asset: Internal Growth
Onboarding
New Teacher "Navigator" Program
Formalized 1:1 mentorship specifically for staff in Years 1-3, focusing on building sustainable instructional habits and classroom culture.
Tartan Action Playbook Document Horizon Strategic Vision
Tartan Action Playbook
Tactical "How-To" Implementation Guide
Revitalize Phase
Immediate Focus: Phase 1 Execution
This playbook converts the Strategic Menu into chronological steps. Successful implementation requires clear ownership and a disciplined timeline.
Pillar 1: Academic Achievement
1. Student Growth Portfolio Conferences
Owner: Principal
1
Design: Create template for MAP scores, Reveal data, and student reflection sheets.
2
Train: PD session for coaching students through MAP RIT score self-reflection.
3
Launch: Dedicate final 15 mins of "Power Hour" every Friday for updates.
Success Indicator: 100% of students identify their MAP RIT goal by end of Q1.
2. K-12 Intervention "Power Hours"
Owner: Curriculum
1
Audit: Protect a shared 45-minute daily block per grade level from all interruptions.
2
Group: Create dynamic Tier 2 groups that rotate every 4-6 weeks based on MAP/Reveal skill mastery.
Success Indicator: Reduce Tier 3 intervention needs by 10% in Year 1.
Pillar 2: Instructional Excellence
1. Tartan Residency University Pipeline
Owner: HR
1
MOU: Establish formal priority placement agreements with Shawnee State and OU.
2
Incentive: Secure Board approval for signing bonuses tied to 3-year service commitment.
Success Indicator: 3+ residency graduates signed for 2026-2027 by May 1.
2. New Teacher "Navigator" Mentorship
Owner: Master Teachers
1
Match: Pair every teacher in Years 1-3 with an "HQ Navigator" for job-embedded curriculum coaching.
2
Check-In: Schedule bi-weekly "Nav-Nights" for informal classroom culture support.
Success Indicator: 100% retention of first and second-year teachers.
Pillar 3: Culture & Climate
1. "Blue Star Family" Rewards
Owner: Liaison
1
Tier: Define "Blue Star" metrics (e.g., 95% attendance) and share via the newsletter.
2
Network: Sign on 5 local business partners to provide monthly rewards for families.
Success Indicator: 15% increase in "Blue Star" families from Q1 to Q2.
2. Unified Messaging Platform
Owner: Tech Dir.
1
Consolidate: Select a single parent-comm platform and migrate all staff accounts.
Culture Action Plan Document Pillar 3: Strategic Execution
Culture Action Plan
Implementation Roadmap for 2026-2030
The Objective
"To create an environment where student attendance is non-negotiable, school pride is visible, and families are true partners in academic success."
Phase 1: Standardization (Year 1)
Attendance Baseline Protocol
Daily Dashboards: Administrators receive 9:00 AM reports on all absent students.Tier 1 Response: Automated text to families by 9:30 AM; personal phone call by 11:00 AM for priority students.Positive Reinforcement: Launch "Perfect Week" digital badges for students with 100% attendance.
Unified Communication Launch
Platform Audit: Standardize all teachers onto a single district-wide messaging app.The Monday Tartan: Weekly K-12 newsletter sent every Monday at 7:00 AM with unified branding.Shout-Out Quotas: Every K-12 staff member makes 2 "Positive News" calls per week.
Phase 2: Empowerment (Year 2)
6-12 Professional Leadership Councils (PLC)
Establish student bodies that act as consultants for district decisions. PLCs will:
Campus Audit
Students identify physical campus improvements (murals, seating, tech).
Event Logic
Students design and execute the Annual "Blue & Gray" Showcase.
Family "Blue Star" Program
Partnership Contracts: Families sign a "Tartan Commitment" at registration.Status Tiering: Families earn "Blue Star" status for attending 3+ events/conferences per year.VIP Access: Blue Star status provides free entrance to athletic events and dedicated parking for graduation.
Phase 3: Sustainability (Year 3-5)
Self-Sustaining
Student mentors lead the 6th grade transition without admin oversight.
15% Targeted
Attendance data indicates chronic absenteeism is stabilized below 15%.
Employer Choice
Staff retention hits 95% due to the improved K-12 climate.
Pillar 3 Execution Plan — Sciotoville Community School Excellence Series
