Elementary School Staff Role Handbook • 2026–2027 Confidential & Internal School Distribution

Instructional Core Team

Classroom Teachers & Teaching Assistants

Section 2: Instruction
Page 2 of 6

Curriculum delivery, small-group intervention, individualized learning adaptations, and daily classroom routines.

Classroom Lead Teachers (Gen Ed)

Primary Instructor

Core Purpose & Duties

• • Tier 1 Instruction: Designs and delivers standards-aligned lessons in ELA, Math, Science, and Social Studies.
• • Formative Assessment: Monitors daily student progress, grades work, and differentiates assignments.
• • Family Partnership: Sends weekly class newsletters, hosts conferences, and maintains parent communication.

Student Support & Access

• › Morning Check-In: Daily greeting and emotional check-in routine at class door.
• › Small Group Guided Practice: Target 15-minute instruction blocks for students needing extra help.
• › Desk Conferences: Individual feedback during independent writing or workshop blocks.

Grade Level / Team: _______________

Planning Period: _________________

Room Number: Rm. _____

Teaching Assistants & Paraprofessionals

Instructional Support

Core Purpose & Duties

• • Small-Group Reinforcement: Guides practice stations and reviews phonics/math flashcards under teacher direction.
• • Accommodation Support: Reads test prompts aloud, scribes when required by 504/IEP, and clarifies instructions.
• • Transition & Safety: Accompanies students safely to specials, lunch, recess, and clinic.

Student Support & Access

• › Side-by-Side Coaching: Immediate desk-side clarification when students feel stuck or hesitant.
• › Sensory & Movement Breaks: Supports scheduled sensory path walks or calm-down corner resets.
• › Daily Organization: Helps students organize cubbies, folders, and backpacks at day start/end.

TA Name: __________________________

Assigned Classroom(s): ___________

Daily Schedule: Part / Full Time

Classroom Collaboration Norm:

Lead teachers and teaching assistants conduct a 5-minute daily sync before morning arrival to review modified materials, student behavior goals, and rotation group assignments.

Elementary School Staff Role Handbook • 2026–2027 Confidential & Internal School Distribution

Intervention & Specialized Services

Specialized Instructional Support Team

Section 3: Specialized Support
Page 3 of 6

Targeted intervention, IEP progress monitoring, literacy remediation, and related developmental therapies.

Special Education Teachers & Case Managers

IEP Services

Core Purpose & Duties

• • IEP Management: Formulates individualized learning goals, accommodations, and state reporting.
• • Dual Delivery: Provides push-in co-teaching in general ed and pull-out resource skill instruction.
• • Advocacy & Data: Administers standardized assessments and leads annual ARD/IEP conferences.

Student Support & Access

• › Scheduled Resource Block: Protected daily small group time in the resource room.
• › Testing Accommodation Room: Small group quiet testing environment with extended time.
• › Self-Advocacy Coaching: Teaches students to understand and request their personal accommodations.

Case Manager: ____________________

Caseload Grade: _________________

Resource Rm: Rm. _____

Reading Specialists & MTSS Interventionists

Tier 2/3 Literacy

Core Purpose & Duties

• • Diagnostic Screening: Coordinates schoolwide reading screenings (DIBELS, phonemic awareness, fluency).
• • Targeted Intervention: Teaches systematic multi-sensory reading groups (decoding, vocabulary, comprehension).
• • Teacher Coaching: Models science of reading phonics routines and analyzes Tier 1 intervention data.

Student Support & Access

• › MTSS Daily Block: 30-minute high-impact literacy groups scheduled during non-core blocks.
• › Progress Monitoring Tracking: Bi-weekly 1-on-1 reading check-ins celebrated on goal charts.
• › Book Selection Guidance: Helps struggling readers discover high-interest, decodable texts.

Specialist Name: _________________

Focus Grades: ___________________

Literacy Lab: Rm. _____

Related Clinical Specialists: Speech-Language, OT & ELL

Specialized Therapies

Speech-Language Pathologist (SLP): Articulation, expressive/receptive language, and pragmatic communication therapy.
Occupational Therapist (OT): Fine motor grasp, handwriting mechanics, sensory processing, and adaptive tools.
English Language Learners (ELL) Coach: Language acquisition scaffolding, bilingual translation, and SIOP strategies.

Elementary School Staff Role Handbook • 2026–2027 Confidential & Internal School Distribution

Well-Being & Enrichment

School Health & Specialist Teachers

Section 4: Health & Specials
Page 4 of 6

Physical and mental health care protocols, plus enrichment specialists providing arts, physical education, and media.

School Nurse & School Counselor

Health & SEL

School Nurse (Clinic)

• Role: First aid, medication administration, diabetes/asthma care plans, allergy protocols.
• Emergency: Epipen response, head bumps/concussions, seizures, fever isolations.
• Access: Clinic pass from teacher; immediate escort for head injuries, blood, or allergic reactions.

Counselor & Social Worker

• Role: Class SEL lessons, individual counseling, friendship circles, grief support, crisis care.
• Family Link: Connects families with food pantry, clothing, and external mental health clinics.
• Access: Counselor self-referral mailbox, teacher referral, or urgent emotional distress drop-in.

School Nurse: ___________________

Counselor: ______________________

Clinic Direct Ext: Ext. _____

Specialist Teachers (Enrichment Team)

Weekly Specials

Visual Arts Educator

Color theory, spatial thinking, ceramics, painting. Students showcase work in campus art gallery and community exhibits.

Music Educator

Vocal performance, rhythm, Orff instruments, choir, and seasonal concerts fostering stage confidence and listening.

Physical Education (PE) Coach

Gross motor agility, team games, sportsmanship, and cardiovascular health. Accommodates physical mobility needs.

Library Media & STEM Specialist

Literature circulation, coding basics, robotics, digital safety, and makerspace inquiry challenges.

Student Access Protocol: Scheduled 50-minute daily rotation with homeroom; open library checkout times daily (8:00–8:30 AM & 2:30–3:00 PM); after-school choir, art club, and robotics teams.

Emergency Health Protocol: In cases of severe allergic anaphylaxis, loss of consciousness, or uncontrolled bleeding, do NOT move student—notify nurse and front office immediately via red intercom button or Radio Ch 1.

Elementary School Staff Role Handbook • 2026–2027 Confidential & Internal School Distribution

Campus Support & Operations

Nutrition, Facilities & Transportation

Section 5: Campus Services
Page 5 of 6

Nutritional wellness, playground supervision, sanitization, facility maintenance, and safe student transit.

Cafeteria Nutrition Team & Recess Monitors

Daily Well-Being

Food Services & Nutrition

• Duties: Scratch and compliant meal preparation, USDA nutrition compliance, allergy table sanitization.
• Access: Students request meal choices, dietary alternatives, fruit/milk refills, or spill cleanups.

Recess Supervisors

• Duties: Active perimeter scanning, playground equipment safety, game mediation, and whistle signals.
• Access: Students approach hi-vis vest monitors for minor scrapes, lost balls, or peer dispute resolution.

Cafeteria Lead: ___________________

Lead Recess Monitor: _____________

Allergy Table: Zone ____

Custodial & Maintenance Operations

Safe Environment

Core Duties

Daily sanitation of restrooms, classrooms, and cafeteria; HVAC maintenance; rapid hazard cleanup (spills, biohazard, broken glass); building lockup and fire safety compliance.

Student Access & Interaction

Hallway greeting ambassadors; urgent classroom cleanup requested via teacher radio call; assistance recovering items dropped behind bleachers or down water drains.

Head Custodian: __________________

Day Custodian: ___________________

Custodial Radio: Ch. ____

Bus Drivers & Crossing Guards

Safe Transit

Core Duties

Safe operation of school buses along timed routes; crosswalk traffic stops; vehicle safety checks; enforcing seating charts and bus PBIS conduct standards.

Student Access & Support

Morning and afternoon check-in at bus door; students report feeling unwell, bus bullying, or missing a stop directly to driver before bus exits route.

Transportation Coordinator: _________

Crossing Guard Post: ______________

Bus Dispatch Tel: _____________

Elementary School Staff Role Handbook • 2026–2027 Confidential & Internal School Distribution

Quick-Reference & Directory Template

Student Support Access Matrix

Section 6: Action Matrix
Page 6 of 6

Scenario-based response pathways to connect elementary students with the correct staff member immediately.

Campus Emergency & Support Directory (Fill in for Your School)

Principal: Ext: _____ / Radio: Ch. ___

Assistant Principal: Ext: _____ / Radio: Ch. ___

Front Office Manager: Ext: _____ / Room: Office

School Nurse: Ext: _____ / Room: Clinic

School Counselor: Ext: _____ / Room: _____

Head Custodian: Ext: _____ / Radio: Ch. ___

SpEd Dept Chair: Ext: _____ / Room: _____

Cafeteria Manager: Ext: _____ / Kitchen Line

Our Community Commitment: No student inquiry goes unanswered. Every adult is a trusted bridge to care.

2026 Elementary Operations

Elementary School Staff Role Handbook • 2026–2027 Confidential & Internal School Distribution