Council Minutes Packet
Elementary Student Council Grades 3 – 5
Meeting Secretary Notes
Page 1 of 3
Details & Attendance
Meeting Details
Today's Date:
October 26, 2026
Time Started:
____ : ____ AM / PM
Time Ended:
____ : ____ AM / PM
Where We Met:
Meeting Leader (President):
Notes Taken By (Secretary):
Who is at the meeting today? (Roll Call)
Check Present or Absent
Council Officers & Advisor
President: ________________
Here Abs
Vice Pres.: ______________
Here Abs
Secretary: ________________
Here Abs
Treasurer: ________________
Here Abs
Teacher / Faculty Advisor: ________________________
Here Abs
Class Representatives
3rd Grade Reps:
4th Grade Reps:
5th Grade Reps:
Today's Meeting Agenda & Order of Business
Order of Topics
1
Spooky Grams Sales Push Goal: sell 80 remaining grams; decide on Last Chance Sale.
2
Upcoming NED Assembly Discuss council support & take official council vote.
3
October & November News Take down Oct news; plan Nov dress-up days & days off.
4
Packaging & Thursday Delivery Helper schedule this week; talk to teachers for Thursday.
Student Council Record Sheet Turn to Page 2 for Meeting Notes →
Meeting Discussion Notes
Record key points, ideas, and member contributions
Date: Oct 26, 2026 Page 2 of 3
TOPIC 1 Spooky Grams: 80 Still Needed & Last Chance Sale
Target: Sell all 80!
Discussion Prompts: Should we do a Last Chance Sale? When & where? (e.g., lunch / recess table?) Notes below:
TOPIC 2 Upcoming NED Assembly (Discussion & Plan to Vote)
Official Vote on Page 3
Discussion Prompts: Never give up, Encourage others, Do your best. What are council helper jobs? How do we promote it?
School News Boards & Delivery Logistics Notes
Action Items
Monthly Newsboards: • Take down October news flyers & board • Post November news: dress-up days & days off
Packaging & Delivery: • Helper passes for rest of week to pack grams • Talk to teachers about delivery Thursday after lunch
Additional Notes / Class Representative Ideas:
Student Council Record Sheet Turn to Page 3 for Votes & Action To-Do List →
Decisions, Action To-Do List & Signatures
Record votes, assign tasks, and sign off
Date: Oct 26, 2026 Page 3 of 3
Council Motions & Official Votes Today
VOTE 1 Motion: Support upcoming NED Assembly & organize council greeters / helpers
Tally: YES: [ ] NO: [ ]
Outcome: Passed! Not Passed
VOTE 2 Motion: Hold a "Last Chance Sale" during lunch/recess to sell remaining 80 Spooky Grams
Tally: YES: [ ] NO: [ ]
Outcome: Passed! Not Passed
Action To-Do List: Tasks & Council Assignments
Check off when completed
| Done? | Action Task / What needs to be done? | Who will do it? | Due Date |
|---|
| 1. Spooky Grams Last Chance Sale: Run sale at lunch/recess to sell remaining 80 grams | Name: ______________ | Wed 10/28 |
| 2. NED Assembly Planning: Follow up on vote & coordinate student council helper jobs | Name: ______________ | ___ / ___ |
| 3. Take Down October News: Remove old October posters, flyers, and board decorations | Name: ______________ | Fri 10/30 |
| 4. Create November News Board: Post November calendar with spirit dress-up days & days off | Name: ______________ | Mon 11/2 |
| 5. Finalize Packaging Spooky Grams: Council helpers come in rest of week (am/recess) to pack | Council Helpers: _____ | Wed 10/28 |
| 6. Delivery Coordination with Teachers: Speak with homeroom teachers for delivery on Thursday after lunch | Class Reps: ________ | Thu 10/29 |
Our Next Council Meeting
Date:
Time:
Room:
Secretary Sign-Off
I took these notes and recorded our council tasks accurately.
Secretary Signature Date
Advisor Review & Approval
I have reviewed and approved these official council action steps.
Advisor Signature Date
Student Council Record Sheet Keep this packet in the Student Council binder!
