ESL Meeting Note Packet

Professional Learning
November 6, 2026 • ESL Team Meeting
Teacher Name
Campus / School
Grade Band / Caseload
Meeting Objectives & Outcomes
Reflect on Multilingual Family Engagement and define glows/grows.
Review Round 1 Walkthrough data (83.6% avg) and instructional priorities.
Calibrate on Non-Negotiables: Objectives, Time, and Lesson Planning.
Master Elementary IA Translation Text-to-Speech (TTS) protocol.
Part 1: Multilingual Family Workshop Reflections
Workshop #1 Debrief & Workshop #2 (Zoom) Prep
Glows: What worked well?
Family turnout, language access, student participation, community atmosphere:
Grows: What can we strengthen?
Areas for adjustment for future workshops (timing, materials, translation):
Parent Workshop #2 (Zoom with Social Workers) — Outreach & Access Strategy: Virtual format considerations
Part 2: November – January Priorities & Compliance Updates
Monthly Check-Ins
Resuming Nov; focus on walkthrough data, individualized coaching, Lexia/NSA data.
Progress Monitoring
Reports for RCC due Jan 22, 2027 (Window: Sep 18 – Jan 22). Strict compliance.
WIDA ACCESS & Opt-Out
SPED/ML Tracker out wk of Nov 9. SEC collaboration. New Opt-Out protocol in effect.
Key Action Items & Clarifications for My Campus:
North Star ESL/ML Instruction & Assessment • 11/6 Team Meeting Note-Taking Packet Page 1 of 3
Round 1 Walkthrough Analysis & Instructional Core
Network Proficiency: 83.6%
Part 3: ESL Walkthrough Findings & Network Trends
Network Glows Across K-12 Strengths observed across LPES, LPMS, VMS, and VES
1. Culture & Pace of Instruction
Asset-based framing, safe language risk-taking, warm rapport, prompt transitions, efficient instructional time.
2. Differentiated Language Supports
WIDA-aligned supports, sentence stems, intentional visuals, manipulatives, and scaffolded prompting observed.
Growth Focus 1 Live Data Collection
"What to Record, Why It Matters, How to Use It"
Target: In-the-moment tracking of student language errors, capturing misconception trends, and using live data to adjust next steps.
My Current Tracking Routine & How I Will Capture Live Errors:
Growth Focus 2 Peer Discourse Before Teacher Rescue
Habits of Discussion & Turn-and-Talk Accountability
Shift: Resist immediate teacher rescue; provide MLs space to build on peer responses, defend answers, restate, and exchange peer feedback.
Specific Discourse Routines / Stems I Will Implement Next Week:
Part 4: Non-Negotiables for ESL Instruction
1 Language Objectives
Must name explicit domain (L/S/R/W), contain measurable output, and students can explain target skill.
Self-Check / Notes
2 Protected Time
Prompt starts, zero wasted minutes, all activities tightly aligned to language targets to maximize practice.
Pacing Moves / Notes
3 Aligned Lesson Plans
Submitted weekly via NSA ESL template with visible differentiation and embedded progress monitoring.
Planning Routine / Notes
North Star ESL/ML Instruction & Assessment • 11/6 Team Meeting Note-Taking Packet Page 2 of 3
IA Translation TTS Protocol & Action Commitments
Assessment Accommodations & Individual Check-In
Part 5: IA Translation Text-to-Speech (TTS) Protocol
Elementary ESL Focus
Step 01: Role
Elementary ESL teachers complete full TTS recording process.
Step 02: Prep Time
School leaders dedicate the Friday prior to IAs for recording.
Step 03: Commitment
Up to 2 hrs required to format, record, edit, and upload to Google Classroom.
Test Preparation & Recording Protocol Checklist
1. Prepping the Word Doc
Download Spanish IA Word document from Drive
Delete Headers & Footers on all pages
Insert font size 2 pause prompt: "Pause assessment here & raise hand..."
Flag screenshots/images (read aloud manually)
Note RACE response lines (pause & restart recording)
2. Zoom & Read Aloud Steps
Start Zoom meeting: Camera OFF, Mic ON
Share Document window only + check SHARE SOUND
K-2: Show test as visual, Read Aloud directions only
3-4: Right click & select Read Aloud on test text
Hands off computer during read to preserve sync
Practice Notes / Troubleshooting Questions:
Part 6: Individual Check-In Reflection & Action Plan
Preparation for November 1-on-1 Leader Check-In
1. What's working well in my ESL classroom?
Celebrations, student language wins, routines running smoothly:
2. What support do I need from coaches/leaders?
Coaching on live data, discourse prompts, planning templates, co-teaching:
3. What barriers am I facing right now?
Scheduling, space, translation logistics, caseload balance, tech:
4. What immediate adjustment will I make?
My 30-day instructional commitment before December 11 training:
"The joy is in the challenge — if you seek it."
North Star ESL Team
North Star ESL/ML Instruction & Assessment • 11/6 Team Meeting Note-Taking Packet Page 3 of 3